Instruction for Presentation
Instructions for Speakers
1. TIME ALLOWANCE FOR PRESENTATION
Special Lecture: 60 minutes
Symposium: 90 minutes (The amount of time dedicated to each presentation will depend on the number of speakers. Time will be distributed evenly between speakers in each symposium.)
2. AT THE TIME OF YOUR PRESENTATION
- Please be seated on the next-speaker's seat at the front of symposium room at least 15 minutes before your symposium begins.
- Please be certain that the length of your oral presentation does not exceed the allotted time.
3. EQUIPMENT FOR PRESENTATION
PowerPoint Presentation
Symposium rooms are provided with one Windows laptop computer on which Microsoft PowerPoint is installed (OS: Windows 7; Software: Microsoft PowerPoint 2003/2007/2010) and an LCD projector.
The podium is equipped with a monitor, a mouse and a keyboard. You are requested to bring the data for your presentation on a CD-ROM or a USB memory stick, or your own laptop computer.
*Macintosh is not available. If you wish to use a Macintosh PC, please bring your own PC.
1) If you bring data:
You are requested to bring the data for your presentation on a CD-ROM or a USB memory stick to the PC Registration Desk and upload your presentation at least 30 minutes before your symposium begins. Only a CD-ROM in Windows format or USB memory stick is acceptable. Please also see the
<NOTES>.
2) If you bring your own laptop computer:
Windows machines with Windows XP/7 or Macintosh machines with any Mac OS are acceptable.
Please note that Japan operates on 100 volts for electrical appliances, with a cycle of 50 Hz in Tokyo.
The plug type in Japan is A with two flat blades. The computer to be used for presentation must be equipped with a D-sub-15 pin video output. Please make sure that you prepare the necessary converters for your computer so that they meet the requirements stated above. Also, please bring your own AC adaptor.
You are requested to bring your computer and check its connection at the PC Registration Desk at least 30 minutes before your symposium begins.
It is open during the following hours:
Saturday March 8 12:00-18:00
Sunday March 9 07:45-16:30
For all computers, check the following settings:
- Cancellation of power-saving features: Cancellation of Sleep, Screen Saver, etc.;
- Resolution of screen: 1024x768 pixels (XGA) or less.
In the symposium room, please have your computer powered on when the presentation prior to your own begins and hand it over to the operator at the PC operation desk in the symposium room, with your presentation file opened. (You may be required to restart your computer if the connection to the projector is not successful.) Since there will be only one connection cable to the projector, the operator will connect it at the beginning of your presentation. The projector has a standard mini-D-sub 15 pin (three sequences) connector. If your computer has a different connector, please bring your own conversion cable.
< NOTES>
* When you make a PowerPoint file for your presentation, please make sure that all graphics are embedded in the presentation file. Fonts should be standard fonts, such as Times New Roman, Arial, or Courier. If non-standard fonts must be used, they should be embedded in the presentation files.
Also, please set up the slide size for “On-screen show”.
* If your presentation includes video/animation, only ones that can be played by “Media Player” are acceptable.
4. NEXT SPEAKER’S SEAT
You are requested to be seated at the Next Speaker’s seat, located in the left front row 15 minutes before your presentation starts. If you are bringing your own PC, please hand it over to the operator at the PC operation Desk in the symposium room.
Instructions for Chairpersons
All symposium chairpersons are requested to visit the Reception Desk at least 30 minutes prior to the symposium begins. You will be given a name tag as well as a presentation list to familiarize yourself with the abstracts and the presenters' names for your symposium.
Please be seated at the Next Chairperson’s seat, located in the right front row 15 minutes before your symposium starts.
* Please welcome delegates to the symposium and introduce each speaker by title, name of all authors, and affiliation (if any) as listed.
* Any changes to the program should be announced at the beginning of the symposium.
* An attendant will be present in the symposium room to assist you with any last minute details.
* Please keep each presentation on schedule. If a presentation is cancelled, do not change the timing of the other presentations.
Instructions for Poster Presentations
Venue: 6th floor Foyer, Tokyo Medical University Hospital
1. To provide ample time for all participants to view and discuss poster presentations, each poster will be on display until the end of the Congress.
2. Poster presenters are responsible for setting up their posters on Saturday, March 8, 13:00-17:00.
3. Poster session will be divided into two sessions by their poster numbers (odd or even). Please stand by your poster for presentations and discussions during the poster session at the designated times shown below.
Poster Session 1: Saturday, March 8: 17:40-18:05 (odd numbered posters)
Poster Session 2: Sunday, March 9: 11:50-12:15 (even numbered posters)
4. Poster presenters are responsible for removing their posters on Sunday, March 9, 17:30.-
<Notes for Poster Presentation>
i) All posters are to be written entirely in English.
ii) A presentation number to be placed at the top left of the poster will be provided by the Secretariat. Each author is requested to indicate the “title”, the “authors’ names” and the “authors’ affiliations”, at the top right of the panel within an area measuring 90cm wide by 20cm high.
iii) The usable area for the contents is a space 90cm wide and 160cm high. The layout of the presentation contents is at the authors’ discretion.
iv) Posters are to be attached to the boards with drawing pins, which will be provided at the Poster Area. No paste, glue, staples or nails are permitted.
